Corporate information was scattered among dozens of documents. Employees spent an average of 15-20 minutes searching for the correct document; decisions were made based on outdated versions. Repetitive information requests to the IT team reduced productivity.
Technological Approach
Protection of Existing Investments
The solution was built on the organization’s existing Microsoft 365 infrastructure. No additional server, license, or database investment was required; total cost of ownership was kept to a minimum.
Semantic-Based Information Access
Beyond traditional keyword matching, vector-based semantic search technology was used. The system understands the user’s intent and context, generating accurate responses to corporate information.
Continuous Up-to-Date Assurance
Every document change in SharePoint is automatically reflected in the system via the Power Automate trigger. Employees always have access to the most up-to-date information.
Rapid Value Creation Model
The entire project lifecycle, from architectural design to production, was completed quickly with an agile delivery approach. The organization began to see a return on its investment within weeks.
Instant access to information:Employees can query policies, procedures, and technical documents in seconds using natural language.
Reduced IT workload: The majority of repetitive information requests are handled by automation, allowing the IT team to focus on strategic tasks.
Always up-to-date information: With weekly or instant update options, the latest document version is always accessible.
Scalable structure: New document libraries, departments, or languages can be integrated into the system with additional configuration.
Our corporate knowledge base now provides answers without us having to search for them. This is not just a productivity tool; it's a strategic transformation that is fundamentally changing the speed of our decision-making.